For In-House Talent Teams
Hire faster. Spend less on agencies. Activate the talent you already have.
Headhunt.AI gives in-house talent teams the same AI infrastructure that runs our recruiting agency. Cut time-to-fill, reduce external spend, and turn your ATS into a live talent pool instead of a graveyard.
by our own agency
What In-House Teams Tell Us
Three problems. One platform.
Hiring is too slow
The average Japan mid-career hire takes 10 to 14 weeks. Most of that isn’t interviews — it’s time between JD approval and the first qualified candidate. Headhunt.AI collapses that window to a single afternoon.
Agency fees are eating the budget
A single senior placement often costs ¥4–6M in agency fees. Even one direct hire per quarter from Headhunt.AI typically pays for a year of Pro plan access, with the rest landing straight in the budget.
Your ATS is a graveyard
Thousands of candidates applied to your company, gave you permission to contact them, and were never followed up with. Most of them are still in-market. Headhunt.AI brings them back to life.
Overall pretty impressed. There were definitely people on there that I would not have found myself and the summary is very comprehensive.
ATS Activation
Your ATS data stays yours. It just starts working.
On Enterprise, we run Headhunt.AI against your own database on a dedicated server — isolated from every other customer, and never merged with our 4M+ profiles. We match your records to public LinkedIn data (primary) along with public signals from X, GitHub, Facebook, and Instagram, pull every career change since your last update, and refresh everything hourly.
- Data never leaves your environment
- Enriches records without social links too
- Identifies candidates now ready for your open roles
- Works with major Japan and global ATSs
Longer retention at firms with high internal mobility
Stay 5+ years after internal promotion
SOURCE: LINKEDIN WORKPLACE LEARNING REPORT
Internal Mobility
The best candidate might already work for you.
Point Headhunt.AI at your HRIS export and it surfaces internal employees whose skills and trajectories match your open requisitions. Often faster, cheaper, and with better retention outcomes than external hiring.
Compliance & Security
APPI-aware by design.
Built in Japan, operated from Tokyo, and hosted in AWS Japan region. Our data model, scout-mail flow, and candidate-enrichment pipeline were designed with Japanese privacy law as the starting constraint — not something to retrofit later.
Japan-hosted data
AWS Tokyo region. No candidate data leaves Japan. Full data residency for enterprise contracts.
Multi-tenant isolation
Your queries and results are logically isolated. Enterprise customers get dedicated servers on top of that.
Separate service policies
The platform and our sister recruiting business operate under separate, explicitly-written privacy policies. No data crossover.
SSO · custom DPA · audit logs
Standard on Enterprise. We’ve signed DPAs with TSE-listed companies and global enterprise legal teams.
Read the deeper material: APPI compliance for AI sourcing · Methodology · Editorial standards · Named authors · Regulatory disclosure
The Platform
Three modules your TA team already wishes they had.
Ranked target lists in minutes
Paste the JD, get up to 1,000 candidates ranked by fit. Screening Guidance lets hiring managers share the nuances that don’t fit a JD — context the AI factors into ranking and fit summaries, with no back-and-forth needed.
Every candidate scored 0–100
Structured analysis with rationale your hiring managers can actually read. Both Japanese and English. Only candidates scoring 50+ count against your credit usage.
Bilingual outreach, one click
Personalized messages referencing each candidate’s specific career. Natural business Japanese with proper keigo. Paste into LinkedIn, your ATS, or direct email.
If You Don’t Have Bandwidth
Use the platform yourself, or have us run it for you.
Many in-house teams want the outcome but not the operational load. Managed Scouting Infrastructure is an add-on service where our recruiters run Headhunt.AI on your behalf — under your brand, with your data firewalled from any other client.
Learn about managed servicesYou operate the platform
Starter, Pro, or Enterprise plan. Your recruiters run searches directly. Add training if needed.
We operate. You hire.
Turnkey scouting under your brand. Our recruiters work inside your pipeline — without touching your ATS.
Refer & earn
Invite a friend. Both get 50 credits.
Sharing happens from inside Headhunt.AI — open the app, hit the referral section, send your invite. When your friend signs up and runs their first qualified search, 50 credits land in their account and 50 in yours. Same credits as the ones you buy.
50 credits = 50 qualified candidate matches · ≈ ¥7,500 list value per side · no cap during launch
Ready to try?
Paste an open role and see your top 10 candidates in under 2 minutes. No credit card required.
Talk to sales
Need ATS integration, internal mobility, or invoice billing?
Most TA teams start self-serve above. This form is for Enterprise ATS deployments, internal mobility activation, and invoice (bank transfer) billing. Enterprise teams get a solutions-engineer call to walk through DPA and integration specifics.
Request received.
We’ll reply within one business day. The CEO reads this inbox directly.